Junk mail. Unwanted and unsolicited electronic messages sent to a group of people.

Meeting motion. A motion that requires a super majority (2/3) to vote in favour for it to succeed. A non-profit can amend its bylaws to raise the threshold for a special resolution up to 100%. However, one exception is that the threshold to remove a director must remain 2/3. A special resolution is required when a resolution will have particular significance to the structure or ethics of the non-profit. The Societies Act requires a special resolution for a non-profit to:

• amend the constitution or bylaws;
• remove or discipline a director or member;
• enter into a contract that may result in a conflict of interest for a director;
• make significant financial decisions such as liquidation, sale of assets, or leasing of assets.

If a general meeting will discuss matters relating to a special resolution, the text of the special 
resolution for the meeting must be provided in the notice of the general meeting.

Official Record. This record is commonly known as the Annual Report. An official record that must be kept in the non-profit's records, either digitally or in paper form. This statement includes the names of directors and a piece of contact information for each director with the name and address of the non-profit. Non-profits are required to file changes of directors through Societies Online promptly.