Unbiased test. Measuring something on the basis of observable facts rather than on opinions.
Board role. The term officer was used in the previous Society Act to identify directors with specific responsibilities.They are now known as board roles or positions. The Societies Act does not require non-profits to have such board roles; however given the recordkeeping responsibilities of a non-profit the chair, secretary, and treasurer are often described in the non-profit’s bylaws.
Formal document. The documentation a non-profit must keep, either in digital or paper format, under sections 20(1) and 20(2) of the Societies Act including:
- Certificate of Incorporation
- Statement of Directors and Registered Office
- Orders by any court, tribunal, or federal, provincial or municipal body
- Register of Directors, including contact information
- Written consents to act as director Written resignation of directors
- Any disclosures of a director’s or senior manager’s interest
- Register of Members, organized by class (if applicable), including contact information
- Minutes of each meeting of members, including text of resolutions passed
- Ordinary resolutions, special resolutions, and consent resolutions, including copies of consents
- Financial Statements and Auditors Reports
- Minutes of directors' meetings, including a list of directors present, and the text of each resolution passed
- Directors' consent resolutions, including copies of consents
- Adequate accounting records for each financial year
Meeting motion. A motion may be one brought in a general meeting that requires a simple majority (50%+) in favour for it to succeed. Typically these resolutions are voted on in person by members at a general meeting. They may also be passed in writing if 2/3 of the total voting members in the non-profit vote in favour.