Legal document. An employment contract sets out what  employer and a worker have agreed to including  a description of the position and responsibilities, rate of pay, benefits, hours of work and termination of employment.

Personnel file. These are the records that an employer will keep for each of it’s workers. This file should include all of the documentation related to the employment relationship. Examples include the letter/email of hire, employment contract, performance reviews, warnings issued (if any), and employee feedback.

Conceal. To secure data by making it unreadable except by certain people using an authorized device.

Unofficial. An ex-officio director is a person who is a director “by reason of their office” rather than by being elected or appointed to the position. This practice is best avoided.