Does your non-profit keep copies of the consents to resolutions from each member in its official records folder?
Consents to resolutions are the agreements of members in writing from each voting member of the non-profit.
This assessment covers the official records a non-profit must keep about its meetings and written resolutions in place of meetings.
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Does your non-profit ever use written resolutions (i.e. not at a general meeting)?
Written resolutions are when all your members are sent the specific wording of a proposed decision (e.g. to amend the bylaws). This is usually done instead of or in place of a general meeting. Members must send the non-profit their written consent for the decision to be approved.
Does your non-profit keep complete minutes of all general meetings i.e. Annual General Meetings (AGM) and Special General Meetings (SGM), in its official records folder?
A complete set of minutes lists the date, time, location, and purpose/type of meeting (e.g. AGM). It also lists the members in attendance. Finally, it should include the text of each resolution passed at the meeting and the results of elections, if any.