Uploading official records

Financial statements and accounting records are two different types of records.  Accounting records is a term that covers the general register where all transactions are recorded as well as things like bank statements, credit card receipts, and invoices.  Non-profits generate financial statements from the accounting records. Financial statements provide a broad overview of a non-profit’s financial position. The statement includes a balance sheet and a statement of revenues and expenditures.

A complete set of minutes lists the date, time, location, members in attendance, and purpose/type of meeting. The minutes are intended to reflect the decisions taken at the meeting not to be a verbatim record of all of what was said.  should also include the name of the chair at the meeting, movers and seconders of motions (if required), and specific outcomes of votes e.g., whether resolution was passed or defeated.

The Societies Act requires all BC non-profits keep what are called “official records” and to make some or all of these records available to directors, members of the society, and members of the public. Non-profits also keep many kinds of documents and records that are not “official records”. These FAQs are about official records.

The Societies Act requires a non-profit to keep a register of members' names along with one piece of contact information provided by the member. This is called the membership register. The register is not  a member directory or contact list, it is an official record.