Written resolutions are when all your members are sent the specific wording of a proposed decision (e.g. to amend the bylaws). This is usually done instead of or in place of a general meeting. Members must send the non-profit their written consent for the decision to be approved.

A complete set of minutes lists the date, time, location, and purpose/type of meeting (e.g. AGM). It also lists the members in attendance. Finally, it should include the text of each resolution passed at the meeting and the results of elections, if any.

A resignation occurs when a director leaves before the expiry of their term i.e. due to moving, illness, or some other reason. A copy of an email from the resigning director would be considered written resignation.

Under section 42 of the Societies Act, individuals cannot be appointed or elected as directors unless they agree to be a director. Their consent may be given verbally at a meeting or in writing. Best practice is to have the consents in writing.

The Register of Directors lists the names of directors, the contact information provided by that director, the date the director was elected/appointed, and the date they stopped holding office.

The Statement of Directors and Registered Office document used to be called the Annual Report. The statement includes the names of directors and a piece of contact information for each director. It also includes the registered office of the non-profit.