A constitution is the document that sets out the name and purposes of the non-profit.

The Certificate of Incorporation is the document that was created when your non-profit was first incorporated. Here is an example Certificate of Incorporation.

Official records are the documents which must be kept by each non-profit under section 20 of the Societies Act. These records must be kept up-to-date and be accessible. Here is the complete list of section 20 records.

Keep means the format and storage of the records. Official records are the documents which must be kept by each non-profit society under section 20 of the Societies Act. These records must be kept up-to-date and be accessible.

Official records are the documents non-profits must keep under the Societies Act. The complete list of official records is in section 20.

An unsubscribe option is a link that lets the email recipient opt-out (withdraw their consent) of receiving future emails.

Different types of personal information must be kept for different amounts of time. For example, financial records must be kept for 7 years and official society records for 10 years.

Valid reasons are related to the operation of your non-profit. These reasons include: communicating with members, sending newsletters and invitations, service phone calls and emails, audit purposes, soliciting donations, and issuing tax receipts.

Invalid reasons are those that are not related to the operation of your non-profit. These reasons might include using the information for personal gain such as selling products to members.

Your non-profit should not collect information to use for invalid reasons.