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Are members organized by class in your non-profit’s Register of Members?
Here’s an example Register of Members organized by class.
Does your non-profit have different classes of members?
Classes are groups of members that have different sets of rights. For example, some non-profits have voting and non-voting classes of members.
Does your non-profit have a Register of Members in its official records folder?
A Register of Members is an official record that must be created and maintained by a non-profit. The Register of Members lists the names of members and one piece of contact information the member has provided.
Does your non-profit keep adequate accounting records?
Accounting records is a broad category which includes details on individual financial transactions such as the date and amount of deposits or withdrawals, cheque numbers, bank account numbers, daily balances, etc. Normally it is called the general ledger.
Does your non-profit keep copies of its financial statements in its official records folder?
Financial statements are a broad overview of a non-profit’s financial position, presented for member approval at each Annual General Meeting (AGM). Financial statements generally include four documents: income statement, balance sheet, cash flow record, and equity (retained earnings) statement.
Does your non-profit keep copies of the consents to resolutions from each member in its official records folder?
Consents to resolutions are the agreements of members in writing from each voting member of the non-profit.