Does your non-profit encrypt its digital/electronic records?
Encrypt means to secure data by making it unreadable except by certain people using an authorized device.
Learn about the legal rules for keeping personal information.
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Does your non-profit have digital/electronic records?
Digital/electronic records include all information recorded by a computer such as email messages, word processed documents, images, spreadsheets, and databases.
Does your non-profit limit access to paper records?
Limit access means only allowing certain people to look at paper records. At minimum, “limit access” means securely storing paper records behind a locked office door. More sensitive personal information, such as medical and financial records, should be kept in a locked cabinet. Only authorized persons should have access to the keys.
Does your non-profit keep paper records of personal information?
Paper records include all records in a physical (non-electronic) form such as printed documents and emails and hand-written notes.