Secretary-Treasurer

Secretary-Treasurer usually refers to a non-profit director who has the officer positions of both secretary and treasurer. The Societies Act does not require non-profits to have a secretary or treasurer. Therefore, the roles and responsibilities of a secretary-treasurer depend on the non-profit's bylaws. 

Many non-profits have adopted model bylaws, such as Schedule 1 of the Societies Regulation. Schedule 1 does not contain the position of secretary-treasurer. However, a secretary-treasurer would likely have many of the same responsibilities as the following:

Role of secretary
6.5 The secretary is responsible for doing, or making the necessary arrangements for, the following:
(a) issuing notices of general meetings and directors’ meetings;
(b) taking minutes of general meetings and directors’ meetings;
(c) keeping the records of the Society in accordance with the Act;
(d) conducting the correspondence of the Board;
(e) filing the annual report of the Society and making any other filings with the registrar under the Act.

Absence of secretary from meeting
6.6 In the absence of the secretary from a meeting, the Board must appoint another individual to act as secretary at the meeting.

Role of treasurer
6.7 The treasurer is responsible for doing, or making the necessary arrangements for, the following:
(a) receiving and banking monies collected from the members or other sources;
(b) keeping accounting records in respect of the Society’s financial transactions;
(c) preparing the Society’s financial statements;
(d) making the Society’s filings respecting taxes.