This assessment covers the official records a non-profit must keep about its directors.
A resignation occurs when a director leaves before the expiry of their term i.e. due to moving, illness, or some other reason. A copy of an email from the resigning director would be considered written resignation.
Under section 42 of the Societies Act, individuals cannot be appointed or elected as directors unless they agree to be a director. Their consent may be given verbally at a meeting or in writing. Best practice is to have the consents in writing.
The Register of Directors lists the names of directors, the contact information provided by that director, the date the director was elected/appointed, and the date they stopped holding office.
The Statement of Directors and Registered Office document used to be called the Annual Report. The statement includes the names of directors and a piece of contact information for each director. It also includes the registered office of the non-profit.